Privacy Notice May 2018
In this Privacy Notice ‘we’, ‘our’, or ‘us’ refers to Speaker Express London Ltd. – a training business & speaker agency with headquarters in London.
We will describe how we collect, store and use your personal information as well as the rights you have in relation to your personal data.
We may collect information about you because you have signed up to our monthly newsletter from the link on our home page on our website and/or attended one of our various events or speaking accelerator programmes and we do this so we can fulfil our purpose of Speaker Express – to get you on more stages.
By attending one of our events, joining a training day and/or being a member or one of our accelerator programmes. By receiving our communications you are consenting to our storing and using the personal information you have provided us with as set out by this notice.
What information do we collect?
In the course of communicating with you as members and clients we may ask for information that is classed as personally identifiable to you as an individual. Depending on the situation, but in general, for a majority of our basic/regular events we will ask for your full name, email address, contact number (in case of last minute venue changes), job title, company you are currently working for and industry/special interest groups you belong to or are interested in. Depending on the type of event we may ask for dietary requirements. If you choose to apply for programmes like our accelerator programmes or intensive trainings, there maybe a need for us to collect more specific information such as speaker footage, bio/profile, background. This may also apply if you are a guest speaker at one of our events, we are putting you forward for an award or feature on our website.
In addition to this basic information required for us to run our events we use systems such as ActiveCampaign and google analytics which provide general statistics such as percentage of communications which have been opened and where we are receiving hits on our website. This is tracked to you as an individual. If we send out an event survey for feedback via Survey Monkey the responses are anonymised. We track this information so that we share relevant and interesting information for speaking entrepreneurs or keynote speakers.
Ways in which we might use your information
As from inception, Speaker Express is committed to respecting your privacy and personal information and will only use the information you have given to us to inform you of:
Our regular newsletter, keeping you informed about all news from our Speaker Express and wider speaking community, upcoming events, recent events and other speaking business relevant information.
We hold your information in ActiveCampaign which is GDPR compliant and you can update your preferences at any time using the “update profile” link on any of the email communications we send you.
Retention of information
Event, accelerator or training attendance information is recorded through Eventbrite and will be deleted after a reasonable time to allow for any post event follow-up as needed.
Use of images
We record our events usually via a videographer and event photography and in many situations have video or recording devices recording guest speakers. These images and recordings are used in newsletters and social media to share the purpose of our work here at Speaker Express, which is to help entrepreneurs building a speaking business. If you do not want to be photographed or recorded you will be given the opportunity to notify us at the event.
We respect our relationship with you and treat the information you provide us with as confidential. As from the outset we do not sell any personal data onto third parties and we do not share any personal information about you to others in the community without your permission.
Use of third parties
In the course of running events and accelerator programmes or other trainings and communicating with you we need to use a range of platforms to perform these tasks and so we will disclose your personal information to providers including ActiveCampaign, Eventbrite, Survey Monkey, Google Analytics.
Protection of your information
Speaker Express protects your information through using secure processors as listed above and our team is committed to protecting your information.
If you have already consented to Speaker Express London Ltd. using and holding your personal information you are within your rights to withdraw this consent at any time by the way in which consent was granted. You also have the right to apply for a copy of the information we hold about you. This is called a data subject access request, and can be made by contacting Speaker Express via firstname.lastname@example.org.
If you don’t want to receive any information from us then you can request to be removed from our records, simply email email@example.com or clicking unsubscribe in the next newsletter.
If you do not wish to receive emails from the Speaker Express, you can update your preferences by clicking the ‘update your preferences’ in any of our email (via ActiveCampaign) communications.
If you have any queries regarding this Privacy Notice, or you would like to request information held please contact firstname.lastname@example.org.